Administrative Secretary (Supportive Care Travel Navigation)

Purpose: 

Reporting to the Senior Vice President, the position of Executive Secretary will provide administrative services including: managing and coordinating the flow of information from and to the Senior Vice President’s Office; ensuring effective and efficient operation of the office; coordinating and maintaining the Senior Vice President’s schedule; coordinating, organizing and planning multi-faceted meetings/events; monitoring and analyzing departmental budgets. Performs other duties consistent with the job classification as required including preparing correspondence, confidential minute taking and follow-up of senior management meetings, conducting research, compiling data, maintaining records, et cetera.

Education and Training:

• Must have Grade 12 Diploma with a certificate or diploma from a recognized secretarial program

Experience:

• Minimum of three (3) to five (5) years recent/relevant administrative secretarial experience working at a senior management level
• Preference will be given to candidates who have experience working in a healthcare setting

Knowledge/ Skills/Ability:

• Demonstrated proficiency with Microsoft Office software, i.e. Excel, Word, Power Point and Outlook
• Proficient in taking and transcribing minutes with the confidence to take minutes on a projected screen in a group setting 
• Demonstrated ability to manage daily correspondence, diversified workload and rapidly changing priorities with challenging deadlines
• Demonstrated ability to effectively communicate (both written and verbal) with a variety of medical and non-medical personnel and other clients
• Ability to communicate in both official languages is preferred
• Excellent problem solving, priority/time management and leadership skills
• Proven ability to work independently as well as share workloads in a team environment
• Evidence of strong organizational skills with the ability to prioritize and work under pressure to meet tight timelines
• Discretion and maturity in handling confidential matters is essential

Personal Suitability:

• Must be a self-starter and a highly motivated individual
• Ability to work flexible hours (attendance at evening committee meetings as required)
• Positive work and good attendance record with a commitment to continuous quality improvement

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.