Payroll System Analyst

Join Northeastern Ontario’s Health Care Leaders!

A dynamic and growing health care environment awaits you in Sudbury, Ontario. Surrounded by provincial parks and with 330 lakes, Greater Sudbury has over 165,000 residents and is a rich mix of urban, suburban, rural and wilderness environments that offer something for everyone. Just a one hour flight or four-hour drive north of Toronto, here you will experience the balance of a supportive and challenging career environment and a comfortable and affordable lifestyle, right in the heart of Northern Ontario’s largest city.

Health Sciences North (HSN) is seeking an innovative individual for the position of Payroll System Analyst to maintain and ensure the integrity of the computerized payroll database and assist the Manager, Payroll with operational planning, optimizing payroll processes, overseeing and carrying out complex payroll activities, resolving related issues, and participating in payroll initiatives and projects for all North Eastern Ontario Network (NEON) partners managed by HSN.

The ideal candidate will have a minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college as well as a Certification as a Payroll Compliance Practitioner (PCP). We are looking for someone with a minimum of five (5) years’ experience working in a Payroll department within a health care environment.

If you enjoy working in a fast-paced, team environment and are looking for a rewarding career opportunity, you are encouraged to view the full job description on the HSN Careers Website

We offer competitive salary and vacation, extended health and dental benefits.

We also offer Healthcare of Ontario Pension Plan (HOOPP)! All employees are eligible to join immediately upon hire.HOOPP is a defined benefit pension plan, and one of the leading pension plans in Canada. HOOPP is a multi-employer pension plan, meaning it can be transferred between many organizations in the province. HOOPP is currently offered in over 600 organizations in Ontario. For every dollar an employee contributes to HOOPP, the employer (HSN) contributes $1.26, meaning the plan is 55% funded by the employer, and 45% funded by the employee.

We also provide support through our Employee and Family Assistance Program (EFAP), which is available for all HSN staff and family members regardless of status, position, affiliation, etc.

Interested applicants are asked to apply directly to requisition # 4447 by October 25, 2023 at 11:59 pm on the HSN Careers Website at https://careers.hsnsudbury.ca/.

FUNCTION: 

Maintain and ensure the integrity of the computerized payroll database and assist the Manager, Payroll with operational planning, optimizing payroll processes, overseeing and carrying out complex payroll activities, resolving related issues, and participating in payroll initiatives and projects for all North Eastern Ontario Network (NEON) partners managed by HSN.

REPORTING: 

Under the general direction of the Supervisor, Payroll.

DUTIES:

1. Create, test, implement, and manage data dictionary, attendance data templates, benefits, contracts, direct deposit banks, earnings, job codes, payroll schedule, step table, tax table values, and withholdings.
2. Verify and audit the integrity of payroll data to ensure accurate remuneration of employees in compliance with legislation, policies, procedures, and union contracts. 
3. Run audit reports, create timecards from attendance data, compute, post, and transmit payroll; collect statistical and financial data to create specialized reports.
4. Monitor payroll and related systems to ensure information is current; coordinate system updates, changes, testing and troubleshooting.
5. Prepare and maintain procedure manuals.
6. Process payrolls, manual cheques, severance, retirement, and grievance settlements and provide system and technical support to other NEON Partners as required.
7. Respond to internal and external telephone and written inquiries regarding advanced payroll, benefits, and system issues.
8. Oversee payroll activities related to pension administration, accounting matters, remittance requirements, special deduction analysis, and payroll issues.
9. Provide day-to-day coaching, guidance and technical advice to Payroll staff.
10. Assist with payroll procedures, including data entry, year-end processes, and reconciliations.
11. Provide payroll related costing for Medical personnel as required.
12. Implement all collective agreement updates as directed by HR, including dictionary and employee profile changes to vacation, benefits, base rates, premiums, and withholdings.
13. Compile and balance the T4 batches and ensure year-to-date (YTD) employee data flows correctly to the Canadian Revenue Agency (CRA); format T4’s and balance YTD registers to source remittance and statement of account for current source deduction by CRA taxation number.
14. Compile and balance the Member Data Collection (MDC) for the Healthcare of Ontario Pension Plan (HOOPP); create database of rebates and collections, issue statements to employees advising of repayment plans, and input data in system for processing.
15. Compile Salary Disclosure report and annual earnings and assist the Manager, Payroll with yearly comparisons.
16. Compile Fiscal Year End reports for year-end accounting purposes.
17. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
18. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
19. Educate and promote health, safety and wellness in the work place.
20. Represent the department or program on various committees and in meetings as required. 
21. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.
2. Certification as a Payroll Compliance Practitioner (PCP) is required.
3. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of five (5) years’ experience working in a Payroll department within a health care environment.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated advanced knowledge of the concepts, principles, practices and techniques pertaining to the payroll function.
2. Demonstrated strong organizational skills and decision making skills to address day-to-day payroll issues.
3. Demonstrated problem solving and analytical skills to ensure accuracy of payroll processing.
4. Demonstrated ability to coordinate, test, and implement changes to the data dictionaries.
5. Demonstrated ability to lead system projects, implementation, and enhancements.
6. Demonstrated knowledge of a computerized payroll system, and payroll statutory and legislative requirements.
7. Demonstrated training, experience or utilization of lean methodology for process improvement.
8. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
9. Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems.
10. Demonstrated superior interpersonal and communication skills, both written and verbal.
11. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
12. Demonstrated discretion and maturity when handling confidential information.
13. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record Judicial Matters Check (CRJMC) is required.
2. Demonstrated commitment to ongoing professional development.
3. Demonstrated professionalism in dealing with confidential and sensitive issues.
4. Demonstrated positive work record and excellent attendance record.
5. Ability to meet the physical and sensory demands of the job.
6. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.