Recruitment Administrator

Health Sciences North is an organization dedicated to being patient and family focused, digitally enabled, and socially accountable, while supporting and developing our people and advancing our academic and research impact for Northeastern Ontario. We pride ourselves on being a learning hospital, providing professional development opportunities for our staff.

Join Health Sciences North’s Human Resources Recruitment Team! Not only will you have the opportunity to engage and support the front line, you will also work in a collaborative team environment and gain exposure to Employee & Labour Relations, Compensation & Benefits, Client Services, and Disability Management. If you enjoy working in a fast-paced environment and looking to evolve your HR skills, this is the opportunity you have been waiting for! 

Health Sciences North (HSN) is seeking an individual passionate about recruitment and health care, to join our Human Resources team, as a permanent full-time Recruitment Administrator. The Recruitment Administrator will work in a collaborative environment and be the main point of contact for managers and candidates as it relates to their employee life cycle at HSN. The successful individual will provide a high standard of administrative recruitment support for the organization, including overseeing the job posting process, candidate screening, as well as onboarding activities for new hires.

The ideal candidate will have a minimum of a one (1) year diploma in Human Resources Management or Business Administration from an accredited college. We are looking for someone with a minimum of one (1) year experience working in an HR department within a health care environment. The Recruitment Administrator will have a superior level of attention to detail, have the ability to work in a very fast paced environment, and be a strong team collaborator.

At HSN/HSNRI, we prioritize the physical and psychological wellness of all our staff through a variety of initiatives, aimed at creating a supportive and engaging workplace. Our Wellness Committee actively promotes health and well-being offering tips and resources to support wellness of our staff. We pride ourselves on recognizing our dedicated team members through Years of Service Celebrations and Excellence in Action Awards, celebrating outstanding achievements across the organization. We host Employee & Medical Staff appreciation events, and celebrations throughout the year, fostering a sense of community. Leadership development training is available to staff as well as an education fund, ensuring. Our people are our number one asset.

HSN provides support through our Employee and Family Assistance Program (EFAP), which is available for all HSN staff and family members regardless of status, position, affiliation, etc.

HSN INCENTIVES

We offer a competitive salary and vacation, extended health and dental benefits, and relocation allowance to assist with moving expenses.

We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our valued employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package. HOOPP is also a multi-employer pension plan, meaning it can be transferred between many organizations in the province.  Join us and start building a future you can look forward to. For every dollar an employee contributes to HOOPP, the employer (HSN) contributes $1.26, meaning the plan is 55% funded by the employer, and 45% funded by the employee. All employees are eligible to join immediately upon hire.

Interested applicants are asked to apply directly to requisition # 6716 on the HSN Careers Website at https://careers.hsnsudbury.ca/. The posting will remain active until filled however the search committee will begin reviewing applicants on October 30, 2024.

KEY FUNCTION: 

Provide professional and administrative support to HSN’s recruitment system and processes (e.g. union and non-union) based on legislative requirements, contractual obligations, and in support of HSN’s strategic objectives. Provide new hires with the required support and focus to ensure a positive experience as they begin their journey with HSN.

REPORTING:   

Under the general direction of the Manager, Recruitment.

DUTIES:

1. Provide informational and administrative support to the Human Resources (HR) department, management, and employees regarding HR activities, policies, processes, and procedures.
2. Provide support to the recruitment function of HSN, including unionized, non-unionized, for all legal entities.
3. Prepare, manage, and provide job postings and posting results for all competitions within HSN.
4. Work collaboratively with Compensation, Managers, and HR Analysts to assist in the development, maintenance, and revision of job descriptions.
5. Manage and maintain various components of the HR and careers website.
6. Ensure timely processing of all transactions noted in the HRIS (e.g MyHSN) and the HR Request System (HRRS).
7. Draft general forms, letters, reports, and memos as required.
8. Provide employees with letters and/or memos noting any changes in their employment in a timely manner.
9. Ensure compliance with collective agreements, policies, procedures, and applicable regulations; bring forward any deviations for review and remedy.
10. Advise and provide support to Managers with all transactional recruitment functions, and ensure proper assignment as required.
11. Provide and manage all new hires, including offers of employment, indoctrinations, and respond to general inquiries.
12. Assist in the maintenance of accurate and comprehensive personnel records and documents.
13. Assist and provide support to Payroll personnel as required.
14. Compile and analyze various reports.
15. Participate in annual and ad hoc surveys as required.
16. Establish, review and revise processes and procedures related to recruitment.
17. Assist, screen, and direct in-person, telephone, and email inquiries.
18. Work collaboratively with Information Technology (IT), the HRIS team and Payroll to review, manage, and update recruitment databases and information systems as required.
19. Assist with HR employee and student orientation and training.
20. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
21. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
22. Educate and promote health, safety and wellness in the work place.
23. Represent the department or program on various committees and in meetings as required. 
24. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a one (1) year Diploma in Human Resources Management (HRM) or Business Administration, from an accredited college.
2. Current Certificate as a Certified Human Resources Professional (CHRP) is preferred.
3. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of one (1) year experience working in a HR department within a health care environment.
2. Recent experience working in a unionized environment within a Recruitment and/or Labour Relations (LR) field is preferred.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated superior attention to detail with a high degree of accuracy.
2. Demonstrated excellent judgment and proven analytical skills.
3. Demonstrated training, experience or utilization of lean methodology for process improvement.
4. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
5. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
6. Demonstrated superior interpersonal and communication skills, both written and verbal.
7. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
8. Demonstrated discretion and maturity when handling confidential information.
9. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Ability to use tact and discretion in dealing with health care providers and patients.
2. Proven ability to work independently and in a team environment.
3. Demonstrated ability to perform with minimal supervision; to prioritize duties.
4. Demonstrated commitment to ongoing professional development.
5. Demonstrated professionalism in dealing with confidential and sensitive issues.
6. Demonstrated positive work record and excellent attendance record.
7. Ability to meet the physical and sensory demands of the job.
8. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.