Undergraduate Medical Learner Advisor

KEY FUNCTION:

Coordinate all matters pertaining to undergraduate medical learner placements and promote the academic mission of HSN.

REPORTING:

Under the general direction of the Director, Academic and Research Impact.

DUTIES:

1. Coordinate placement plans for the Medical and Physician Assistant (PA) students to include schedules with department Clinical Leaders and appropriate medical staff.
2. Process, screen, and verify Medical and PA student applications to ensure all credentialing requirements have been met.
3. Ensure all Medical and PA students have successfully completed legislative required self-learning packages with continued monitoring for expiration and renewal.
4. Provide orientation to incoming learners, including providing scrubs, lockers, call rooms, photo identification, parking information, HSN policies and procedures, and appropriate Information Technology (IT) access and training.
5. Maintain Foundations of Interprofessional Team-Based (FIT) session in the Learner Database and facilitate payment.
6. Coordinate learner schedules with each department's Academic Lead, Chief, and affected Medical staff.
7. Coordinate and support the Phase Two (2), third-year medical student program, including arranging daily clinical placements with Physicians at HSN and in the community, in collaboration with the Sudbury Site Liaison Lead (Physician).
8. Manage the timely collection, completion, and submission of all Phase Two (2) evaluations, required documentation, and practice examinations.
9. Advocate for learners by addressing questions, concerns, and feedback effectively and confidentially.
10. Maintain a database of all Medical and PA student placements, rotations, and electives.
11. Work collaboratively with the Occupational Health and Safety (OH&S) department concerning any incidents, exposures, or issues relating to Medical and PA students to ensure no harm is done to the learner, patient, or staff.
12. Plan, measure, and forecast capacity of HSN and its medical staff in conjunction with the Vice President of Academic and Medical Affairs.
13. Act as a resource for the Medical Education Committee (MEC) and Continuing Medical Education (CME) Planning Committee in coordinating monthly meetings, notices, agenda, minutes, and follow-ups.
14. Support Coordination of Grand Rounds in accordance with the Royal College of Physicians and Surgeons of Canada (RCPSC) and College of Family Physicians of Canada (CFPC) accreditation standards.
15. Review the quarterly Medical Trainee Data (MTD) from the NOSM University for accuracy before submissions to the Ministry of Health and Long-Term Care (MoHLTC).
16. Promote recruitment opportunities to medical learners in an effort to make anticipated recruitment priorities visible.
17. Create reports and develop policies.
18. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
19. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
20. Educate and promote health, safety and wellness in the work place.
21. Represent the department on various committees as required.
22. Perform other duties as required

EDUCATION AND TRAINING:

1. Minimum of a three (3) year Diploma in a related field, from an accredited college.
2. Additional specialized training is preferred.
3. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

1. Minimum of two (2) years’ experience working within a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

1. Demonstrated knowledge of the Professional Association of Interns and Residents of Ontario (PAIRO) Agreement (e.g. working conditions for all residents).
2. Demonstrated excellent presentation skills.
3. Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
4. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
5. Demonstrated excellent computer skills with proficiency in Microsoft Office software ( e.g. Word, Excel, Power Point and Outlook) and patient information systems.
6. Demonstrated superior interpersonal and communication skills, both written and verbal.
7. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
8. Demonstrated discretion and maturity when handling confidential information.
9. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

1. Proven ability to work independently and in a team environment.
2. Demonstrated ability to perform with minimal supervision; to prioritize duties.
3. Demonstrated commitment to ongoing professional development.
4. Demonstrated professionalism in dealing with confidential and sensitive issues.
5. Demonstrated positive work record and excellent attendance record.
6. Ability to meet the physical and sensory demands of the job.
7. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.