Buyer CUPE

KEY FUNCTION: 

Acquisition of goods, materials and/or services on behalf of HSN by reviewing purchase requisitions, issuing purchase orders, monitoring and following up on outstanding orders in a timely manner.  Provide quality customer service and support to HSN end-user departments with respect to purchasing transactions and procedures.

REPORTING: 

Under the general direction of the Director, Materials Management.

DUTIES:

1. Review and action all purchase requisitions submitted by HSN end user departments daily.
2. Ensure proper approval for all purchasing transactions performed by the Buyer and that the approval authority is auditable.
3. Ensure purchase orders are compliant with HSN Materials Management policies, procedures or other established standards.
4. Place duly authorized purchase orders with vendors on behalf of HSN.
5. Act as a liaison between supplier representatives and HSN for routine purchasing transactions.
6. Monitor the status of purchase orders and promptly inform the end user of any issues or delays, (e.g. backorders, shipping delays, etc.).
7. Resolve all shipping discrepancies reported to the Buyer by HSN receiving personnel.
8. Assist end users to identify alternative suppliers or alternative goods and/or services as required; escalate to the designated Purchasing Portfolio Manager for action.
9. Escalate critical or potentially critical purchase order to the responsible Purchasing Portfolio Manager (e.g. pricing discrepancies, invoice discrepancies, backorders/shortages, product complaints, product recalls or alerts, etc.). 
10. Support inventory operations (i.e. inventory reviews, cycle counts, year-end inventory procedures) as required.
11. Provide guidance and training to end-users on HSN purchasing procedures.
12. Assist the Purchasing Portfolio Manager with resolving purchase order/accounts payable invoice discrepancies.
13. Review Meditech dictionary, vendor contact information, product codes, and descriptions; request changes from the appropriate dictionary owner as required.
14. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
15. Participate in hospital training as required.
16. Assist with improvement initiatives as required. 
17. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in Business or in a related field, from an accredited college.
2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of one (1) year experience working in a Materials Management department within a health care environment is preferred.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated knowledge of purchasing policies, processes, procedures, client departments, external suppliers, and specialized product knowledge and understanding of their application.
2. Demonstrated excellent negotiation skills.
3. Demonstrated excellent judgment and proven analytical skills.
4. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
5. Demonstrated advanced computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and Material Management systems.
6. Demonstrated ability to work effectively and efficiently as a team member in a fast paced environment.
7. Demonstrated interpersonal and communication skills.
8. Demonstrated compliance with HSN’s privacy policy.
9. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record Judicial Matters Check (CRJMC) is required.
2. Demonstrated ability to perform with minimal supervision; to prioritize duties.
3. Demonstrated commitment to ongoing professional development.
4. Demonstrated professionalism in dealing with confidential and sensitive issues.
5. Demonstrated positive work record and good attendance record.
6. Ability to meet the physical and sensory demands of the job.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.