Director, Finance and Administration

KEY FUNCTION: 

The Director of Finance and Administration is responsible for the overall financial leadership and operational oversight of the hospital foundation, ensuring sound fiscal management, compliance, and financial reporting. This role provides strategic guidance and day-to-day direction across finance, administration, and operational functions to support organizational effectiveness and donor accountability. As a key member of the senior leadership team, the Director plays a critical role in aligning financial planning and operational processes with the foundation’s mission and strategic goals.

REPORTING: 

President & CEO of Health Sciences North Foundation

DUTIES: 

The Director, Finance and Operations will oversee and manage the financial operations of the Foundation, ensuring compliance with relevant regulations and effective operational performance. Key responsibilities include:

1. Financial Oversight: Provide management-level oversight of all accounting functions, including monthly and annual fiscal reporting in accordance with Generally Accepted Accounting Principles (GAAP). Manage accounts payable and accounts receivable processes to ensure timely and accurate financial operations and effective financial controls to mitigate loss and protect the assets of the Foundation.
2. Strategic Financial Support: Provide the President and CEO, Board of Directors, and relevant Committees with regular and ad-hoc financial analysis, insights, and commentary. Present both financial and non-financial information to support informed decision-making.
3. Cash Management and Treasury: Act as a signing officer on behalf of the Foundation. Oversee cash management and treasury functions to ensure optimal liquidity and financial stability.
4. Charitable Gaming Programs: Oversee internal staff and external consultants managing charitable gaming programs, including the HSN 50/50 Cash Lottery for the North. Ensure compliance with regulatory requirements related to charitable gaming licenses.
5. Budget Development and Maintenance: Lead the development, monitoring, and maintenance of the Foundation’s budget. Collaborate with staff at HSN and HSNRI to ensure alignment with financial goals and objectives.
6. Audit and Regulatory Compliance: Lead and manage the annual financial audit process and ensure adherence to all regulatory requirements, including the review and filing of the T3010 registered charity information return.
7. Donor Database and Tax Receipts: Supervise the donor database team, ensuring accuracy and completeness of donor information, including tax receipt generation and database exports. Oversee the appropriate treatment of donations, including non-cash gifts such as publicly traded securities and life insurance policies.
8. Donor Experience and Communication: Supervise the donor experience team and collaborate on the development of communication strategies to engage and inform donors.
9. Grant Administration: Administer the Foundation’s granting activities, including identifying grant opportunities, preparing grant packages for Board approval, and maintaining systems to track spending, outstanding payments, and reporting associated with paid grants.
10. Team Leadership and Performance Management: Act as a performance manager for administrative and charitable gaming employees, conducting monthly, quarterly, and annual performance reviews. Provide support and guidance to staff to foster development and ensure a high standard of performance.
11. Philanthropic Support: Provide additional support to the philanthropic staff as needed to further the Foundation’s goals and initiatives.
12. Provides leadership for human resources functions within the foundation, including the development and administration of HR policies and procedures, and serves as a key liaison to the HSN HR team to support foundation staff with inquiries and processes.
13. In partnership with the President and CEO, provides oversight to the Finance, Audit, and Investment Committee, ensuring timely preparation and delivery of financial reports, statements, and planning documents.
14. Under the direction of the Investment committee, oversees the foundation’s investment portfolio in accordance with the Investment Policy Statement, ensuring compliance, performance monitoring, and regular reporting to the Board.
15. Leads the development, implementation, and administration of organizational policies and procedures to ensure operational effectiveness and regulatory compliance.
16. Other Duties: Perform other duties as assigned to ensure the efficient and effective operation of the Foundation.

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a Chartered Professional Accountant (CPA) designation.
2. A Master's Degree in Business (MBA) is preferred.
3. Ministry of Labour "Worker Health and Safety Awareness in 4 Steps" training certificate is required.

EXPERIENCE: 

1. Minimum of five (5) years' experience in progressive leadership roles in related fields (finance and accounting), in complex multi-stakeholder environment(s).
2. Experience in health care and/or public sector/not-for-profit is preferred.
3. Experience leading and implementing initiatives in a program management context is required.
4. Experience in the development, implementation, and evaluation of best practice quality and safety initiatives is required.
5. Experience leading successful change through leadership of others and engagement with partners to meet organizational goals is required.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated strong business acumen with solid experience in business management, financial planning, performance measurement and budgeting functions.
2. Demonstrated excellent analytical, problem-solving and decision-making skills with the ability to identify trends, establish benchmarks, and provide credible analysis and business recommendations.
3. Demonstrated collaborative leadership, presentation and effective team building skills across interdisciplinary teams.
4. Demonstrated ability to impact and influence others at all levels.
5. Demonstrated strategic planning, innovative thinking, and implementation skills with the ability to advance a strategic plan through systematic and progressive implementation.
6. Demonstrated ability to coach, advise and teach others using the principles of adult learning.
7. Demonstrated training, experience or utilization of lean methodology for process improvement.
8. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
9. Demonstrated knowledge of relevant legislation and principles of management, conflict management and resolution, system needs analysis and organizational assessment.
10. Demonstrated ability to use tact and discretion in dealing with health care providers and employees.
11. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook), financial and data analytics software and patient information systems.
12. Demonstrated superior interpersonal and communication skills, both written and verbal.
13. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record and Judicial Matters Check (CRJMC) is required.
2. Demonstrated commitment to ongoing professional development.
3. Demonstrated professionalism in dealing with confidential and sensitive issues.
4. Demonstrated positive work record and good attendance record.
5. Ability to meet the physical and sensory demands of the job.
6. Ability to travel between local sites.

OTHER: 

1. Bilingualism is an asset. 

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.