Finance Clerk

KEY FUNCTION: 

Perform data entry and related duties in disbursing payments in accounts payable to individuals, suppliers, and other entities. 

REPORTING:   

Under the general direction of the Manager, Business Development and Accounts Payable.

DUTIES:

1. Process invoices manually or automatically via Electronic Data Interchange (EDI), and ensure information is accurate.
2. Set up recurring cheque requests, review and void stale dated cheques, and request stop payments.
3. Ensure all invoices are paid according to standards on Purchase Orders (PO).
4. Follow up on aging of Accounts Payable (AP) and complete month end or year-end procedures.
5. Match invoices to remittance slips and record discrepancies/exceptions when verifying invoices and reports.
6. Validate and set up new vendors, communicate with vendors for purchase orders, credit notes, proof of deliveries, and reconcile vendor statements as required.
7. Investigate accruals and offset the balances.
8. Respond to invoicing inquiries.
9. Provide supporting documents for various internal and external reporting entities and auditors.
10. Investigate rejected payments and determine next action (i.e. void, re-issue, etc.).
11. Contact colleagues, other departments, vendors as required.
12. Process incoming/outgoing mail and distribute department-specific emails.
13. Follow quality and internal control standards to ensure accuracy and consistency of payable activities.
14. Assist with the orientation of new staff; update procedure manuals and standards of work documents as required.
15. Participate in portfolio/task cross training.
16. Ensure the strict confidentiality and privacy of financial transactions as they relate to the organization and its patients, clients, employees, and vendors.
17. Assist with Accounts Receivable duties as required.
18. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
19. Participate in hospital training as required.
20. Assist with improvement initiatives as required.
21. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a one (1) year Diploma or Certificate in a business related field with Accounting studies from an accredited college.
2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of one (1) year recent relevant experience.
2. Experience with Accounts Payable is required.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated ability to type a minimum of 50 w.p.m.
2. Demonstrated customer service skills.
3. Demonstrated proficiency in accuracy and attention to detail.  
4. Demonstrated knowledge of Accounts Receivable functions is preferred.
5. Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, and Outlook) and applicable patient information systems.
6. Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
7. Demonstrated interpersonal and communication skills.
8. Demonstrated compliance with HSN’s privacy policy.
9. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record and Judicial Matters Check (CRJMC) is required.
2. Ability to use tact and discretion in dealing with hospital staff and vendors.
3. Demonstrated ability to perform with minimal supervision and to prioritize tasks.
4. Ability to manage multiple tasks and/or tight deadlines.
5. Ability to travel between local sites.
6. Demonstrated commitment to ongoing professional development.
7. Demonstrated professionalism in dealing with confidential and sensitive issues.
8. Demonstrated positive work record and good attendance record.
9. Ability to meet the physical and sensory demands of the job.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.