Human Resources Intern

Health Sciences North is an organization dedicated to being patient and family focused, digitally enabled, and socially accountable, while supporting and developing our people and advancing our academic and research impact for Northeastern Ontario. We pride ourselves on being a learning hospital, providing professional development opportunities for our staff.

Join Health Sciences North’s Human Resources Team! Not only will you have the opportunity to engage and support the front line, you will also work in a collaborative team environment and gain exposure to Recruitment, Employee & Labour Relations, Compensation & Benefits, Client Services, and Disability Management. If you enjoy working in a fast-paced environment and are looking to evolve your HR skills, this is the opportunity you have been waiting for! 

Health Sciences North (HSN) is seeking an individual passionate about developing their knowledge and skills in human resources, with an immediate focus on recruitment and compensation, to join our team as a temporary full-time Human Resources Intern for twelve (12) months. The Human Resources Intern will work in a collaborative environment and support both the recruitment and compensation teams in delivering on key critical processes to support the employee life cycle. The successful individual will provide a high standard of administrative support for the organization, including assisting with day-to-day tasks such as supporting recruitment processes, compensation and benefits processes, audits, and surveys, as well as supporting special project work.

The ideal candidate will have a minimum of a two (2) year diploma in Human Resources Management from an accredited college. We are looking for someone applying to work in the field of human resources for the first time. The Human Resources Intern will have a superior level of attention to detail, have the ability to work in a very fast paced environment, and be a strong team collaborator.

At HSN/HSNRI, we prioritize the physical and psychological wellness of all our staff through a variety of initiatives, aimed at creating a supportive and engaging workplace. Our Wellness Committee actively promotes health and well-being offering tips and resources to support wellness of our staff. We pride ourselves on recognizing our dedicated team members through Years of Service Celebrations and Excellence in Action Awards, celebrating outstanding achievements across the organization. We host Employee & Medical Staff appreciation events, and celebrations throughout the year, fostering a sense of community. Leadership development training is available to staff as well as an education fund, ensuring our people are our number one asset.

HSN provides support through our Employee and Family Assistance Program (EFAP), which is available for all HSN staff and family members regardless of status, position, affiliation, etc.

We offer a competitive salary and vacation, extended health and dental benefits. We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our valued employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package. HOOPP is also a multi-employer pension plan, meaning it can be transferred between many organizations in the province.  Join us and start building a future you can look forward to. For every dollar an employee contributes to HOOPP, the employer (HSN) contributes $1.26, meaning the plan is 55% funded by the employer, and 45% funded by the employee. All employees are eligible to join immediately upon hire.

Interested applicants are asked to apply directly to requisition #9106 on the HSN Careers Website at https://careers.hsnsudbury.ca/. The posting will remain active until filled however the search committee will begin reviewing applicants on December 3, 2025.

KEY FUNCTION: 

Assist in the administration and research of best practices in the field of Human Resources (HR) as they relate primarily to labour relations, compensation, disability management and recruitment.

REPORTING: 

Under the general direction of the Director, Human Resources and the technical guidance of HR Leadership.

DUTIES: 

1. Assist in the research of HR best practices, employment legislation and case law.
2. Assist the development of policies and procedures, grievance responses, collective bargaining documentation, reference documents and other related documents as required.
3. Assist in the development of Standards of Work (SoW) and process mapping.
4. Develop recruitment plans for hard to recruit positions and implement advertising.
5. Support the recruitment process, review candidate applications and prepare correspondence.
6. Process grievance settlements and arbitration awards.
7. Compile data for monthly, annual or adhoc statistical reporting and analyze data as required.
8. Update various metrics associated with the different specialty areas within HR.
9. Assist in the creation and revision of job descriptions, and participate in the job evaluation/pay equity maintenance process as required.
10. Gather and compile documents, and assist in the completion of various surveys.
11. Review injury reports and gather missing information from managers in order to develop the appropriate documentation to the Workplace Safety and Insurance Board (WSIB) as required.
12. Provide administrative support (i.e. compose confidential correspondence, prepare and distribute communiques, log grievances, scan or file documents, create forms and reports, etc.).
13. Coordinate meetings, prepare agendas, take detailed meeting minutes and ensure follow-up of assigned action items as required.
14. Complete various ad hoc projects within the labour relations, compensation, disability management and recruitment specialty areas.
15. Process departmental invoices as required.
16. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
17. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
18. Educate and promote health, safety and wellness in the work place.
19. Represent the department or program on various committees and in meetings as required. 
20. Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in a Business or Human Resources Management field, from an accredited college.
2. Must be applying for employment in the HR field of study for the first time.
3. Must be legally entitled to work in Canada.  
4. Working towards or has a current Certificate as a Certified Human Resources Professional (CHRP) is preferred.
5. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Recent and relevant experience working in a unionized environment is preferred.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated knowledge of relevant HR legislation and regulations.
2. Demonstrated ability to analyze and convert data into useful information for decision-making.
3. Demonstrated training, experience or utilization of lean methodology for process improvement.
4. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
5. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
6. Demonstrated superior interpersonal and communication skills, both written and verbal.
7. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
8. Demonstrated discretion and maturity when handling confidential information.
9. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Demonstrated commitment to ongoing professional development.
2. Demonstrated professionalism in dealing with confidential and sensitive issues.
3. Demonstrated positive work record and excellent attendance record.
4. Ability to meet the physical and sensory demands of the job.
5. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.