Junior Accountant (Payroll)

KEY FUNCTION: 

Prepare and communicate monthly, quarterly, and year-end payroll reports and reconciliations, and ensure the integrity of the computerized payroll database is maintained. Assist with operational planning, optimizing payroll processes, overseeing and carrying out complex payroll activities, resolving related issues, and participating in payroll initiatives and projects. Coordinate with the Corporate Reporting and Financial Planning and Program Support teams with respect to payroll specific items for financial reporting.

REPORTING:      

Under the general direction of the Manager, Payroll and under the supervision of Supervisor, Payroll.

DUTIES:

1. Create, test, implement, and manage data dictionary, attendance data templates, benefits, contracts, direct deposit banks, earnings, job codes, payroll schedule, step table, tax table values, and withholdings.
2. Verify and audit the integrity of payroll data to ensure accurate remuneration of employees in compliance with legislation, policies, procedures, and union contracts. 
3. Run audit reports, create timecards from attendance data, compute, post, and transmit payroll; collect statistical and financial data to create specialized reports.
4. Monitor payroll and related systems to ensure information is current; coordinate system updates, changes, testing and troubleshooting.
5. Prepare and maintain procedure manuals.
6. Process payrolls, manual cheques, severance, retirement, and grievance settlements and provide system and technical support to other NEON Partners as required.
7. Respond to internal and external telephone and written inquiries regarding advanced payroll, benefits, and system issues.
8. Oversee payroll activities related to pension administration, accounting matters, remittance requirements, special deduction analysis, and payroll issues.
9. Provide day-to-day coaching, guidance and technical advice to Payroll staff.
10. Assist with payroll procedures, including data entry, year-end processes, and reconciliations.
11. Provide payroll related costing for Medical personnel as required.
12. Prepare, analyze, and reconcile various payroll reports, accrual reports and other payroll specific items for monthly, quarterly and year end financial reporting and budgeting in coordination with corporate reporting and financial planning and program support teams.
13. Implement all collective agreement updates as directed by Human Resources (HR), including dictionary and employee profile changes to vacation, benefits, base rates, premiums, and withholdings.
14. Compile and balance the T4 batches and ensure year-to-date (YTD) employee data flows correctly to the Canadian Revenue Agency (CRA); format T4’s and balance YTD registers to source remittance and statement of account for current source deduction by CRA taxation number.
15. Compile and balance the Member Data Collection (MDC) for the Healthcare of Ontario Pension Plan (HOOPP); create database of rebates and collections, issue statements to employees advising of repayment plans, and input data in system for processing.
16. Compile Salary Disclosure report and annual earnings and assist the Manager with yearly comparisons.
17. Compile Fiscal Year End reports for year-end accounting purposes.
18. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
19. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
20. Educate and promote health, safety and wellness in the work place.
21. Represent the department or program on various committees and in meetings as required. 
22. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in a Business Administration or Accounting field, from an accredited college.
2. Current certification as a Payroll Compliance Practitioner (PCP) or current certificate of registration with a recognized accounting designation program (e.g. Chartered Professional Accountant (CPA)) is preferred.
3. Successful completion of Level I Ontario Healthcare Reporting Standards Certification is preferred.
4. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of two (2) years’ financial / payroll experience working in a Finance department or accounting firm, preferably within a health care environment.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated advanced knowledge of the concepts, principles, practices and techniques pertaining to the payroll function.
2. Demonstrated knowledge of accounting concepts, principles, and practices.
3. Demonstrated strong organizational and decision making skills.
4. Demonstrated technical, analytical, problem-solving, and critical thinking skills.
5. Demonstrated ability to address day-to-day payroll issues.
6. Demonstrated ability to coordinate, test, and implement changes to data dictionaries.
7. Demonstrated ability to lead system projects, implementation, and enhancements.
8. Demonstrated training, experience or utilization of lean methodology for process improvement.
9. Demonstrated knowledge of a computerized payroll system, and payroll statutory and legislative requirements.
10. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
11. Demonstrated excellent computer skills with proficiency in Microsoft Office software, (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
12. Demonstrated superior interpersonal and communication skills, both written and verbal.
13. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
14. Demonstrated discretion and maturity when handling confidential information.
15. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record Judicial Matters Check (CRJMC).
2. Demonstrated ability to perform with minimal supervision; to prioritize duties.
3. Demonstrated commitment to ongoing professional development.
4. Demonstrated professionalism in dealing with confidential and sensitive issues.
5. Demonstrated positive work record and excellent attendance record.
6. Ability to meet the physical and sensory demands of the job.
7. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.