Payroll Lead

Join Northeastern Ontario’s Health Care Leaders!

Health Sciences North is an organization dedicated to being patient and family focused, digitally enabled, and socially accountable, while supporting and developing our people and advancing our academic and research impact for Northeastern Ontario. We pride ourselves on being a learning hospital, providing professional development opportunities for our staff.

Health Sciences North (HSN) is seeking an innovative individual for the position of Payroll Lead to provide support, guidance and training to Payroll staff as it relates to payroll inquiries, procedures and the SAP Success Factors Employee Central Payroll (ECP) system to ensure accurate payments to employees, proper employer remittances and produce reliable quality data for the organization’s financial statements.

The ideal candidate will have a minimum of a Minimum of a two (2) year Diploma in Business Administration, Accounting, or in a related field, from an accredited college, and have a current Certificate of Registration with Canadian Payroll Association (CPA) is required.

We are looking for someone with a minimum of Minimum of five (5) years’ working in a Payroll lead role within a large organization. Candidates that possess Experience working within a unionized environment are preferred.

If you enjoy working in a fast-paced, team environment and are looking for a rewarding career opportunity, you are encouraged to view the full job description on the HSN Careers Website.

At HSN/HSNRI, we prioritize the physical and psychological wellness of all our staff through a variety of initiatives, aimed at creating a supportive and engaging workplace. Our Wellness Committee actively promotes health and well-being offering tips and resources to support wellness of our staff. We pride ourselves on recognizing our dedicated team members through Years of Service Celebrations and Excellence in Action Awards, celebrating outstanding achievements across the organization. We host Employee & Medical Staff appreciation events, and celebrations throughout the year, fostering a sense of community. Leadership development training is available to staff as well as an education fund, ensuring our people are our number one asset.

HSN provides support through our Employee and Family Assistance Program (EFAP), which is available for all HSN staff and family members regardless of status, position, affiliation, etc.

HSN INCENTIVES

We offer a competitive salary and vacation, extended health and dental benefits.

We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our valued employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package. HOOPP is also a multi-employer pension plan, meaning it can be transferred between many organizations in the province.  Join us and start building a future you can look forward to. For every dollar an employee contributes to HOOPP, the employer (HSN) contributes $1.26, meaning the plan is 55% funded by the employer, and 45% funded by the employee. All employees are eligible to join immediately upon hire.

Interested applicants are asked to apply directly to requisition # 7961 by May 14, 2025 at 11:59 pm on the HSN Careers Website at https://careers.hsnsudbury.ca/.

About Sudbury

“Sudbury is a dynamic city that embraces growth and values its residents. With a population of over 166,000 and a regional reach of nearly half a million people within a 160 km radius, Sudbury offers a vibrant community and ample opportunities for personal and professional development. Whether you're considering a move or already planning to relocate, we are committed to supporting you every step of the way. Our strategic location, robust industrial sector, and talented workforce make Sudbury the perfect place to establish and expand your career. Discover a city that welcomes newcomers with open arms and provides a supportive environment for your success.”  For more information regarding our beautiful city or for finding your dream home, rentals or short-term accommodation please visit the following  websites; Newcomers to Sudbury and Find your dream home

KEY FUNCTION:

Provide support, guidance and training to Payroll staff as it relates to payroll inquiries, procedures and the SAP SuccessFactors Employee Central Payroll (ECP) system to ensure accurate payments to employees, proper employer remittances and produce reliable quality data for the organization’s financial statements.

REPORTING:

Under the general direction of the Manager, Payroll.

DUTIES:

1. Coordinate the Payroll process with other departments and organizations (e.g. Health Sciences North Research Institute (HSNRI) and HSN Foundations), to deliver services in conformance with established guidelines and contracts.
2. Assist in Payroll activities and program components to ensure effective department function, coordination of activities, and compliance with established financial, legal, and administrative requirements, including annual reporting of T4, T2200, Salary Disclosure, Healthcare of Ontario Pension Plan (HOOPP), and surveys.
3. Prepare and oversee a variety of Payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll registrations, stop payments, and Worker’s Compensation checks).
4. Assist with monitoring and enhancing the internal controls of the Payroll process, and incorporate process improvement philosophy to continuously improve the Payroll process.
5. Maintain a variety of payroll information, files, and records in written and electronic formats to provide an up-to-date reference and audit trail for compliance.
6. Assist with recruitment, selection and training.
7. Guide, motivate, and monitor staff.
8. Participate in the accreditation process and work to ensure that the program and HSN achieve, maintain and continually improve upon their accredited status.
9. Teach, coach and lead staff in the development and monitoring of quality indicators and improvement initiatives.
10. Engage in and foster professional development of all staff.
11. Ensure a safe environment for patients, staff and visitors; investigate report, debrief and take or direct corrective action as required on incidents.
12. Collaborate with internal and external stakeholders/organizations/community groups to achieve program objectives, integrate and link services and foster partnerships across the continuum of service delivery.
13. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
14. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
15. Educate and promote health, safety and wellness in the work place.
16. Represent the department or program on various committees and in meetings as required. 
17. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in Business Administration, Accounting, or in a related field, from an accredited college.
2. Current Certificate of Registration with Canadian Payroll Association (CPA) is required.
3. Successful completion of Level I Ontario Healthcare Reporting Standards Certification is preferred.
4. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of five (5) years’ working in a Payroll lead role within a large organization.
2. Experience working within a unionized environment.
3. Training or recent experience with financial health care is preferred.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated excellent knowledge of Payroll legislation.
2. Demonstrated ability to handle multiple priorities in a fast-paced environment.
3. Demonstrated ability to coach, advise and teach others using the principles of adult learning.
4. Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
5. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
6. Knowledge of relevant legislation and principles of management, hospital committee structure, conflict management and resolution, system needs analysis and organizational assessment.
7. Ability to use tact and discretion in dealing with health care providers and employees.
8. Demonstrated excellent computer skills with proficiency in Microsoft Office software(e.g. Word, Excel, Power Point and Outlook) and patient information systems.
9. Demonstrated superior interpersonal and communication skills, both written and verbal.
10. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record Judicial Matters Check (CRJMC).
2. Demonstrated commitment to ongoing professional development.
3. Demonstrated professionalism in dealing with confidential and sensitive issues.
4. Demonstrated positive work record and excellent attendance record.
5. Ability to meet the physical and sensory demands of the job.
6. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.