Philanthropy Coordinator

Competition #

7424 

Job Title

Philanthropy Coordinator 

Department

Health Sciences North Foundation 

Status

Permanent 

Work Type

Full-time 

Affiliation

Non Union 

Shift Assignment

As assigned 

Bilingualism Required

N/A 

Police Check Requirement

Criminal Record and Judicial Matters Check 

Site

HSN Foundation Non Union Non Management 

Salary Information

$43,000 to $55,000

Application Closing Date

February 20th, 2025

 

ABOUT HEALTH SCIENCES NORTH & HEALTH SCIENCES NORTH FOUNDATION

Welcome to the heart of cutting-edge healthcare innovation and excellence - Health Sciences North (HSN). Based in Sudbury, and serving the vast expanse of Northeastern Ontario, spanning nearly 300,000 square kilometers, we stand as a beacon of exceptional care for nearly 600,000 residents.

 

At HSN, we don't just provide healthcare; we redefine it. As a regional, academic teaching, and research driving force, we lead the charge in a multitude of specialties including Cancer Care, Cardiac Care, Emergency Care, Pediatrics, Mental Health, and Surgical Care, among others. We are the epicenter of specialized care in the Northeast, pioneering breakthroughs and setting the gold standard for patient outcomes.
But we don't stop there. HSN is a hub of discovery and learning, home to the prestigious Health Sciences North Research Institute and the ground-breaking Labelle Innovation and Learning Center. Here, minds collide and ideas flourish, driving the future of healthcare forward.

 

Through the unwavering dedication of our Foundation, we channel the generosity of our community into tangible improvements in patient care. From specialized pediatric care to cancer treatment, from healthcare research to ground-breaking innovations in delivery, every dollar raised makes a difference, touching the lives of our patients in profound and meaningful ways.

 

Join us in our mission to transform healthcare, one patient at a time. Together, we're not just shaping the future - we're defining it.

 

THE OPPORTUNITY: Reporting to the Senior Director of Major Gifts, the Philanthropy Coordinator is a key member of the Major Gifts, Planned Giving, and Annual Giving fundraising teams responsible for the following priorities: supporting Major Gift and Planned Giving priorities, pipeline development and reporting, research, project management, and supporting the teams’ fundraising initiatives.

 

We encourage candidates with a strong passion for healthcare and eagerness to learn, even if they do not meet all the above qualifications and experience. Our supportive management team and
Foundation are committed to creating an inclusive, collaborative, and purpose-driven environment where everyone can thrive and make a difference.

 

"In our work, we have the opportunity to work with people who impact and save lives of people from Northeastern Ontario everyday. We get to connect with passionate health care workers, patients and donors who have seen this work first hand. Their passion is infectious and our team thrives off of it. It's an honour to be so close to the amazing work at HSN everyday."
- Jason Turnbull, Manager of Communications and Community Engagement at HSN.

 

“In my previous roles in the charitable sector, I handled all aspects of donor relations single-handedly. Since joining the Foundations, I now have a team to help develop and execute the layered work involved in front-line fundraising.”
-Cecilia Aparicio, Stewardship & Philanthropy Officer with 13 years of fundraising experience.

 

ACCOUNTABILITIES:
Reporting to the Senior Director of Major, Planned and Annual Giving portfolios, the Philanthropy Coordinator will:

  • Support fundraising initiatives by tracking activity of fundraisers and volunteers, managing next steps to ensure adherence to project plans and preparing regular activity reports;
  • Schedule donor meetings, follow up calls to donors, and data entry of all donor meetings and correspondence;
  • Support the development and execution of the Planned Giving portfolio;
  • Draft correspondence, reports, invitations and other communications for our donor base;
  • Project coordination, supporting proactive initiatives and tactics associated with achieving annual revenue goals;
  • Attend and support HSNF and Philanthropy events as required;
  • Work closely with the appropriate Foundation teams with regard to gift administration, research, proposal development, recognition and stewardship;
  • Participate in team and cross-functional projects as assigned;
  • Provide support with the coordination of meetings and for current and prospective donors and fundraising cabinets;
  • Maintain Raisers Edge NXT database records, tracking contacts, communications, and moves management information;
  • Support regular review of Major & Planned Giving portfolios with Senior Management Team;
  • Work towards advancing your professional and technical knowledge by attending educational workshops; reviewing professional publications; and establishing your personal networks.

 

OTHER DUTIES AS REQUIRED:

  • Some evening and weekend work may be required.

 

ESSENTIAL QUALIFICATIONS:
We understand that no single candidate will meet every qualification listed. However, the following outlines the key qualifications we value for this position, whether candidates bring them upon application or develop them while in the role:

  • 3 years experience coordinating and implementing multi-faceted projects; preference to those in development/fundraising environment;
  • Ability to lead and execute creative development and production processes;
  • Strong collaboration and cross-functional influencing skills;
  • Experience with project management and performance measurement skills;
  • Demonstrated ability to build relationships with donors, volunteers, and other key stakeholders;
  • Ability to work in a fast-paced environment, prioritize and multi-task;
  • Able to manage with a high level of ambiguity and independence;
  • Problems solving skills; and
  • Experience with CRM databases, an asset, Raiser’s Edge (NXT).

 

OTHER QUALIFICATIONS:

  • Passionate relationship builder with exceptional written and oral communication skills;
  • Tact, diplomacy, and maturity in dealing with donors, volunteers, hospital staff, vendors and the general public;
  • Ability to think strategically, plan and prioritize, and work proactively to meet deadlines;
  • Team player and go-getter; always maintains a positive attitude.

 

OPERATIONAL REQUIREMENTS:
Driver’s license and access to a vehicle is required for the role (or the willingness and ability to travel efficiently via public transportation for offsite donor commitments);
Willingness and ability to work outside of regular business hours are required.

 

The successful candidate will be required to obtain a current Police Criminal Record Check.

 

WHAT WE OFFER:

The Health Sciences North Foundation supports workplace wellness and offers the following:

  • Membership in the HOOPP Pension Plan – A world leading pension plan.
  • Extended health and dental benefits with Health Care Spending Account.
  • Life Insurance and AD&D.
  • Short-term disability (STD) & long-term disability (LTD).
  • Two (2) paid float days.
  • Minimum three (3) weeks of annual leave.
  • Staff appreciation days.
  • Discounted rate for a GoodLife membership.
  • The support of our team, including fundraising, marketing/communications, and finance/operations.
  • Mentorship and peer-to-peer support from a team of in-house fundraisers.
  • A collaborative team dynamic.
  • Autonomy in managing your portfolio.
  • External and internal professional development opportunities.
  • Flexibility in working hours and location of work.
  • Competitive salary.
  • An inclusive workplace culture.

 

HIRING SALARY RANGE: The salary range for this position is $43,000 to $55,000. To ensure fair and equitable pay at Health Sciences North Foundation, placement on the salary range will be based on your years of experience, skills, and qualifications relevant to the position.

 

LOCATION: We remain a predominantly hybrid workplace. Work is conducted onsite at the HSN Main Site (41 Ramsey Lake Rd) or Sudbury Outpatient Centre (865 Regent St.) campuses.

 

HOW TO APPLY: Please apply on-line by visiting our website: https://careers.hsnsudbury.ca/

 

Deadline Date: February 20th, 2025

 

The Foundations of Health Sciences North value diversity and embrace an organizational culture that is inclusive and free of bias and discrimination. The Foundation is committed to the board and staff and is comprised of talented and dedicated individuals with a diverse mix of expertise, experience, skills, and backgrounds.

 

We want to thank all applicants in advance and advise that only candidates selected for an interview will be contacted.

 

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

 

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.