Reconciliation Analyst

KEY FUNCTION: 

Analyze, audit and communicate payroll adjustments submitted by employees, physicians, contractors, and other paid actors managed by HSN.  Participate in identifying issues, planning, optimizing processes and providing feedback for continuous system improvement and end user experience improvement.

REPORTING: 

Under the general direction of the Supervisor, Payroll Reconcilliation.

DUTIES:

1. Process all historical payroll adjustments; advise stakeholders when there are incorrect entries.
2. Create online Employee file records within Shrarepoint.
3. Update and document all work in JIRA and produce calculation templates for Audit purposes within SharePoint.
4. Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, Human Resources and Payroll as required.
5. Negotiate repayment plans with any employees requiring loan repayments.
6. Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports with respective stakeholders.
7. Align daily work with input data exceptions, new hires, transfers, terminations, and changes.
8. Create batches for upload into Kronos and ECP data systems.
9. Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.
10. Maintain payroll records and assist in the maintenance of personnel records.
11. Verify and audit the integrity of payroll data to ensure accurate remuneration of employees in compliance with legislation, policies, procedures, and union contracts. 
12. Run audit reports as required.
13. Assist Management and MyHSN teams in identifying and improving on any system issues and training gaps within the suite of WorkJam products (EC, ECP, Kronos).
14. Prepare and maintain procedure manuals and standards of work.
15. Provide day-to-day guidance and technical advice to project work.
16. Act on and respond to all email and written inquiries from staff, unions, senior leaders and public agencies with regards to historical pay adjustments forwarded by the Manager(s) of Accounts Payable or Payroll or other VPs.
17. Respond to internal and external telephone and written inquiries regarding advanced payroll, benefits and system issues.
18. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
19. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
20. Educate and promote health, safety and wellness in the work place.
21. Represent the department or program on various committees and in meetings as required. 
22. Perform other duties as required. 

QUALIFICATIONS

EDUCATION AND TRAINING: 

1. Minimum of a two (2) year Diploma in a Business Administration or Accounting field, from an accredited college/university.
2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE: 

1. Minimum of four (4) years’ experience working in  a health care environment.
2. Experience working with computerized payroll systems is required.
3. Experience working with SAP ECP / Kronos or a payroll Human Resources Information System (HRIS) is preferred.

KNOWLEDGE/SKILLS/ABILITIES: 

1. Demonstrated knowledge of the concepts, principles, practices and techniques pertaining to the payroll function.
2. Demonstrated problem solving and analytical skills.
3. Demonstrated knowledge HSN's collective bargaining agreements.
4. Demonstrated training, experience or utilization of quality methodology for process improvement.
5. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
6. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
7. Demonstrated superior interpersonal and communication skills, both written and verbal.
8. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
9. Demonstrated discretion and maturity when handling confidential information.
10. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY: 

1. Successful Criminal Record Judicial Matters Check (CRJMC) is required.
2. Proven ability to work independently and in a team environment.
3. Demonstrated commitment to ongoing professional development.
4. Demonstrated professionalism in dealing with confidential and sensitive issues.
5. Demonstrated positive work record and excellent attendance record.
6. Ability to meet the physical and sensory demands of the job.
7. Ability to travel between local sites.

Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.
 

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.