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Research Coordinator (Mental Health & Addictions)

Competition #


Job Title

Research Coordinator (Mental Health & Addictions) 


HSNRI Clinical Research Services 


Temporary (April 2023 to April 2024)

Work Type



Non Union 

Shift Assignment

As assigned 

Bilingualism Required


Police Check Requirement




Salary Information

$26.00 to $31.00 per hour

Application Closing Date

March 31, 2023




Position Summary


Reporting to the Manager, Clinical Research Services and under the direction of the Research Chair and Research Associate – Mental Health & Addictions, the Research Coordinator – Mental Health & Addictions will be responsible for assisting in various research tasks related to the Mental Health & Addictions research program and current research studies.  This includes supporting the implementation and spread of projects regionally, the identification, development and submission of research project funding proposals, coordinating the implementation of various research projects, and monitoring project progress against deliverables.  The Research Coordinator will also provide assistance and support in the coordination and implementation of various research projects in the community. The Research Coordinator should possess strong communication and interpersonal skills, and work effectively in both a team environment and independently with minimal supervision. This is a full-time, one-year temporary position with the possibility of extension.




  1. Provides support for projects from inception, implementation and evaluation, including spread across regions;
  2. Provides support with operational processes such as managing regulatory requirements, ethics submissions, departmental approvals, funding requirements, etc.
  3. Facilitates communication among the team, HSNRI management team, MHAP management team and external collaborators/partners
  4. Serves as a liaison with outside sponsors or granting agencies and their representatives by clearly communicating and coordinating research projects
  5. Facilitates the set up and coordination of projects and ensures monitoring and reporting arrangements are adhered to including quality assurance through accurate and timely data reporting
  6. Reviews applications/proposals for completeness including requisite signatures, budget, scope of work, supporting documentation and departmental approvals
  7. Schedules and arranges meetings, chairs and completes administrative duties for regional meetings (i.e. minutes, action items, etc.)
  8. Assist with tasks related to preparation of reports, presentations, and manuscripts
  9. Works with researchers and funding agencies to ensure that all funding conditions are met (i.e. invoicing, expense monitoring, reporting, requirements, certifications, etc.)
  10. Liaises with others to solve post-award related issues such as over expenditures, sub-agreements, extensions, end dates, terminations, change in status, eligibility, conflict of interest, etc.
  11. Monitors and reviews expenditure transactions for compliance
  12. Facilitates year end or study wrap up reporting requirements
  13. Remains current with changes in research policies and regulations by actively participating in team sharing and learning activities
  14. Identifies, develops and maintains a service excellence model based on the principles of continuous improvement
  15. Maintains databases and tracking systems for current and historical project information
  16. Contributes to administration activities (e.g., development of templates, policies and guidelines, standard operating procedures, and provides assistance with the development of process improvement initiatives).
  17. Assists with data entry and database management
  18. Performs other related duties, as required and dependent on training and experience.




Education and Experience


  • Graduate degree preferred; equivalent combinations of education and experience will be considered


Experience / Special Skills / Training


  • Minimum of one (1) year of experience in research  and/or research project coordination
  • Knowledge of culturally safe research practices
  • Knowledge of mental health and addictions, in particular substance use and treatment modalities
  • Experience in project coordination
  • Thorough understanding of the principles of service excellence and demonstrated ability to deliver superior customer service
  • Solid understanding of research projects, funding opportunities and guidelines
  • Knowledge of accounting principles and financial reporting
  • Excellent organizational skills including time-management and well-developed multi-tasking skills with keen attention to detail
  • Ability to work under pressure in a fast-paced environment, balancing competing deadlines and priorities
  • Exceptional analytical and problem solving skills
  • Experience with the development of research proposals, publications, grant applications and/or contracts, including project logistics and budget development
  • Strong proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint), and internet/intranet.
  • Professional demeanour, people skills and the ability to interact, communicate with all levels of support (administration, management, clinicians, researchers and community)
  • Proven verbal and written communication skills for internal and external communication; excellent skills in written and spoken English; exceptional spelling and grammatical skills required with advanced editing and proofreading skills.






  • Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in their curriculum vitae.
  • HSNRI reserves the right to conduct a formal interview process where required.



NOTE: HSNRI follows all Health Sciences North vaccination and other occupational health and safety policies.  This is a non-union, non-management position.                          



  • Typically a 37.5 hour work week. Schedule may vary to meet demands, may be required to work outside of regular working days/hours.



  • $26 to 31 / hr
  • Commensurate with experience.


Application Deadline:  Noon as of March 31, 2023

HSNRI is committed to providing accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act, 2005. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their needs known.                                                 


Health Sciences North Research Institute (HSNRI) was established in 2011 as an independent not-for-profit corporation. Designed to bring together researchers, clinicians, regional partners and industry, HSNRI is the affiliated research institute of Health Sciences North (HSN).


We wish to thank all applicants, however, only those invited for an interview will be contacted directly.                                                                                                                                              


Selection Process:  Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.